Managing Employees

Learn how to effectively manage your AI employees day-to-day, including monitoring, upgrading, swapping, and cancelling employees.

Employee Dashboard

Access your employee dashboard by clicking MakerClaw in the sidebar.

Dashboard Views

Employee Cards

Each employee card displays:

• Name — Employee identifier

• Status — Running, Hibernated, Updating, Provisioning, Failed
• Template — Original template used
• Channels — Active communication channels (icons)
• Created — When the employee was hired

Employee Statuses

Status Transitions

Provisioning → Running → Hibernated → Restored → Running
                 ↓           ↓
             Terminated ← ───┘
                 ↑
              Running (subscription ends)

Hibernated Status

When an employee is hibernated:

• The Kubernetes deployment is deleted to free resources
• Persistent storage is kept so data is preserved
• An expiration timer starts — if not restored before expiration, data may be cleaned up
• You can restore the employee to bring it back to Running

Hibernation typically happens when billing lapses or when you manually hibernate to save costs.

Common Operations

Opening the Web Dashboard

Click Open on a running employee to open its web dashboard in a new browser tab. The web dashboard provides direct access to the employee's interface, chat history, and management tools.

Editing Configuration

Modify any aspect of a running employee:

1. Click on the employee
2. Click Edit or Configure
3. Make changes to channels, tools, or skills
4. Click Save

Changes take effect immediately without restarting (live config sync).

View Logs

Click View Logs on a running employee to see its container logs. This is useful for debugging issues, monitoring activity, and verifying that channels and tools are working correctly.

Web Chat

For PicoClaw employees with a web chat channel configured, click Web Chat to open an in-browser chat session with the employee.

WhatsApp QR

• PicoClaw: View the WhatsApp QR code from the employee card to pair your WhatsApp account
• Moltis: WhatsApp is configured through the Moltis web dashboard after hiring (click Open to access)

Viewing Workspace Files

Access files in your employee's workspace:

1. Click on the employee
2. Navigate to Files or Workspace
3. Browse, view, or download files

Workspace contains:

• Documents created by the employee
• Research outputs
• Logs and records

Upgrading Employees

When a new version of your employee's claw type is available, an Upgrade action appears on the employee card.

1. Click Upgrade on the employee card
2. Review the changelog showing what's new in the latest version
3. Confirm the upgrade
4. The employee enters Updating status while the new version is deployed
5. Once complete, the employee returns to Running with the new version

Note: Upgrades preserve your employee's configuration, skills, and workspace data.

Swapping Employees

Swap lets you change an employee to a different claw type (e.g., from PicoClaw to Moltis or vice versa).

1. Click Swap on the employee card
2. Select the new claw type or template
3. Confirm the swap
4. The system deprovisions the old pod, creates a new one with the new type, and transfers your subscription

Important: Swapping creates a new employee instance with a new configuration. Your previous workspace data is not carried over.

Restoring Hibernated Employees

If an employee is in Hibernated status, you can restore it:

1. Find the hibernated employee in the Active tab
2. Click Restore
3. The system re-provisions the deployment using the preserved storage
4. The employee returns to Running status

Note: Restore before the expiration timer runs out. After expiration, storage may be cleaned up.

Cancelling Employees

To stop an employee, cancel its subscription. There is no separate "Terminate" button — cancellation is handled through the subscription.

1. Click on the employee
2. Click Cancel Subscription
3. Confirm the cancellation

What Happens

Past Employees

View and manage previously terminated employees.

Viewing Past Employees

1. Go to MakerClaw
2. Click Past tab
3. Browse terminated employees

Rehiring

Bring back a past employee with their original configuration:

1. Find the employee in Past tab
2. Click Rehire
3. Review configuration
4. Confirm (starts a new subscription: PicoClaw $20/mo min, Moltis $30/mo min)

Tip: Rehiring restores configuration but not workspace files.

Billing & Subscriptions

Each employee has its own subscription managed via Paddle:

• PicoClaw: Starting at $20/month
• Moltis: Starting at $30/month

View and manage individual employee subscriptions in Settings (click avatar at bottom of left sidebar, then Settings).

Monitoring & Troubleshooting

Checking Employee Health

Signs of a healthy employee:

• Status is "Running"
• Recent activity in channels
• No error messages

Common Issues

Employee Not Responding

Slow Responses

Incorrect Responses

Getting Help

If issues persist:

1. Check employee logs via View Logs
2. Review recent configuration changes
3. Contact support via the help button

Best Practices

Regular Maintenance

Security

Quick Reference

Next Steps

• Makers Directory — Connect with builders
• Subscription & Billing — Manage your plan